Mastercontrol has announced the release of the Mastercontrol Taxonomy Organizers solution, designed to allow each group within an enterprise to have its own taxonomy.
It also has the capability to have a single document exist in one or more taxonomies.
Lane Hirning, senior product manager at Mastercontrol, said: 'With Mastercontrol Taxonomy Organizers, critical documents - SOPs, drawings, contracts, clinical documents, or any type of submission documentation - can be automatically categorised and updated by the Mastercontrol system.' Mastercontrol Taxonomy Organizers features a user-friendly interface similar to Microsoft Windows, with a folder structure defined by Mastercontrol 'Infocards' and custom metadata.
Mastercontrol's multiple folder structures allow individual users to view information in the way that makes the most sense to them.
Companies can set up several different kinds of taxonomies based on the various groups and departments that need to view different information in specific ways.
Within Mastercontrol, the system administrators are able to build a folder structure based on Infocard metadata that works best for their user groups.
The Mastercontrol system ensures that critical documents are securely stored in a central repository.
Mastercontrol automatically updates documents in the Taxonomy Organizer as soon as they are saved, based on metadata from Infocards and custom fields.
The system's checks and balances allow users to know exactly what types of information are stored in the system's organisers.
Mastercontrol Taxonomy Organizers also provides users with a familiar, 'browseable' structure that is analogous to Microsoft Windows.
Since the organisers contain only links to the documents, not the documents themselves, multiple taxonomy organisers can be maintained for different groups while still maintaining document security and having only a single copy of the document in the system.
Mastercontrol helps companies eliminate mistakes by offering dictionary based custom metadata.
Values can be easily added for a new product, project, or site as needed.
System administrators can even delegate users to help maintain the metadata dictionaries if they choose.
With Mastercontrol Taxonomy Organizers, access control rights are not infringed by the taxonomy.
Vault rights determine which users are authorised to view a document.
The system uses the metadata to determine those Infocard types displayed to the user.
When the taxonomy is created, the administrator is shown which document types will be included (based on the metadata), therefore assuring that each group of users will only be shown the appropriate document types for that group.
A web-based solution, Mastercontrol Taxonomy Organizers ensures that departments are interconnected with data and processes, all within a secure and centralised system.
This connectivity helps promote quality throughout the enterprise by allowing management to continuously monitor and proactively improve quality processes.
